Event Guidelines

A Purple Ribbon event is a volunteer-driven fundraiser planned by an individual, family or community for the purpose of raising funds for the Hirshberg Foundation. The event may take on a variety of forms (i.e. golf tournament, school sports game, cook-off, lemonade stand, Zoom trivia night and more). The event host or group works independently on the planning, budget, and execution of the event under the simple guidelines we provide.

If you’re ready to start planning an event to benefit the Hirshberg Foundation, please review all guidelines below, register your event with our simple online form and receive approval from our team. If you have any questions or would like more information about organizing a   Development Manager at sbanks@pancreatic.org.

• Applications must be submitted at least 4 weeks in advance of the proposed event date.
• No public announcements or promotions should be made until you have been in communication with the foundation and approved.
• Proceeds from the event must be received by The Hirshberg Foundation within 45 days of the fundraising event.
  *If the host requests a promotional e-blast, Facebook post or press release, then the application must be submitted a minimum of 90 days in advance of the event date.

• Provide a letter of approval to be used to validate the authenticity and credibility of the event with donors, sponsors or a venue.
• Provide advice, feedback and expertise on fundraising and planning
• Provide and approve use of logos for t-shirts, banners, and promotional items
• Promote the event on our website, www.pancreatic.org, on Hirshberg FoundationFacebook pages, and other appropriate channels
• Provide a tax receipt to donors who make checks payable directly to the “Hirshberg Foundation”
• Provide printed & educational information or materials to give out at your event
• Provide awareness items including purple ribbons for participants

• Obtaining any necessary permits, licenses or insurance for a venue (speak to venue manager).
• Any remaining expenses that are greater than the money raised by the event. *Please speak with us about budgeting so we can assist in advance.
• Soliciting sponsorships for the event IF you choose to have sponsors.
• Listing the Hirshberg Foundation as the beneficiary - not the sponsor - of all events
• List the name of the event followed by “…benefiting the Hirshberg Foundation for Pancreatic Cancer Research” on promotional materials for transparency.
• Provide an exact percentage of proceeds we will receive and if the Foundation will not be the only charity represented.
• Notify us in advance if another organization will be collaborating or benefit from the event.

• Underwriting or providing funds for reimbursement of event expenses
• Share donor mailing lists
• Provide insurance coverage
• Extend our tax exemption to you only direct donors
• Guarantee on-site staff or volunteers
• Coordinate guest appearance of a staff member or organization leader (depends on location and timing of your event)

• If circumstances warrant (i.e. fraud, negative exposure, etc), the Foundation, may at any time direct you to cancel the event. You must agree to cancel the event, if so directed, and further agree to release the Foundation and its officers and employees from any and all liability and connection to any such action.
• The Foundation reserves the right to refuse support of volunteer organized fundraising events that conflict with its mission or that it believes will negatively affect the reputation of the Foundation.
• The Foundation cannot sell your event tickets or solicit event sponsorship on your behalf. Events cannot raise funds by canvassing door-to-door.
• The Foundation cannot provide access to our donor, staff lists, VIPs or celebrities who support the foundation.
• The Foundation cannot provide media or marketing support beyond what is outlined in our guidelines and application.
• The Foundation cannot supply receipt books for volunteer organized fundraising events.
• The Foundation reserves the right to benefit from similar community volunteer fundraising events.
• The Foundation will not assume financial or managerial responsibility of an event nor provide insurance coverage for your event.